Data protection policy

1. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is:

SCHAEFER KALK GmbH & Co. KG
Louise-Seher-Str. 6
65582 Diez
Germany

Telephone: +49 (0) 6432 503 - 0
Telefax: +49 (0) 6432 503 - 269
Email: info(at)schaeferkalk.de
Website: www.schaeferkalk.de

2. Name and address of the data protection officer

The data protection officer of the controller is:

Klaus Keukert
CANCOM GmbH
Florinstraße 18
56218 Mülheim-Kärlich
Germany

Telephone: +49 (0) 261 92736 - 0
E-Mail: datenschutz(at)schaeferkalk.de

3. General information on data processing

Scope of the processing of personal data
We collect and use the personal data of our users only to the extent necessary to provide a functional website and our content and services. The collection and use of our users' personal data only takes place regularly with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law. In the case of an application, we process your documents and the personal data contained therein. This includes, for example, your name, address, phone number and date of birth.

Types of data processed

  • inventory data (e.g. names, addresses).
  • applicant data (e.g. personal details, postal and contact addresses, the documents relating to the application and the information contained therein, such as cover letter, CV, references and other information relating to a job application).
  • certificates and other personal or qualification information provided by applicants with regard to a specific position or voluntarily)
  • content data (e.g. entries in online forms)
  • contact data (e.g. e-mail, phone numbers)
  • meta/communication data (e.g. device information, IP addresses)
  • usage data (e.g. websites visited, interest in content, access times)
  • contract data (e.g. subject matter of the contract, term, customer category)

Categories of data subjects

  • applicants
  • business and contractual partners, customers
  • interested parties
  • communication partners
  • users (e.g. website visitors, users of online services)

Relevant legal bases for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a European Union General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the fulfilment of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures. Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

4. Application procedure 

4.1 Data collection in the application process
The application procedure requires applicants to provide us with the data necessary for their assessment and selection. The information required can be found in the job description or, in the case of online forms, in the information provided there. 

In principle, the required information includes personal details such as name, address, contact details and proof of the qualifications required for the position. On request, we will be happy to provide additional information on what details are required.

Applicants have the opportunity to submit their applications to us on our website using an application form. The data is transmitted to us in encrypted form in accordance with the state of the art. Applicants can also send us their applications by e-mail. Please note, however, that emails are generally not sent encrypted on the Internet. As a rule, e-mails are encrypted in transit, but not on the servers from which they are sent and received. We can therefore accept no responsibility for the transmission path of the application between the sender and receipt on our server.

For the purposes of searching for applicants, submitting applications and selecting applicants, we may use applicant management or recruiting software and platforms and services from thirdparty providers in compliance with legal requirements.

4.2 Processing of special categories of data: 
Insofar as special categories of personal data within the meaning of Art. 9 para. 1 GDPR (e.g. health data, such as severely disabled status or ethnic origin) are requested from applicants as part of the application procedure so that the controller or the data subject can exercise the rights arising from labour law and social security and social protection law and fulfil his or her obligations in this regard, their processing is carried out in accordance with Art. 9 para. 2 lit. b. GDPR. GDPR, in the case of the protection of vital interests of applicants or other persons pursuant to Art. 9 para. 2 lit. c. GDPR or for the purposes of preventive health care or occupational medicine, for the assessment of the employee's fitness for work, for medical diagnostics, for the provision of health or social care or treatment or for the management of health or social care systems and services pursuant to Art. 9 para. 2 lit. h. GDPR. In the case of communication of special categories of data based on voluntary consent, their processing is carried out on the basis of Art. 9 para. 2 lit. a. GDPR.

4.3 Categories of recipients
The personal data you provide in your application will be used exclusively to process your application for the advertised position. All persons who receive knowledge of your data are involved in the application process. All employees who process your data are bound to confidentiality accordingly. Your data will not be passed on to third parties without your consent, unless you have given your consent or a court order obliges us to pass it on. We use a specialized software provider for the application process. This provider acts as a service provider for us and may also obtain knowledge of your personal data in connection with the maintenance and servicing of the systems. We have concluded a so-called order processing contract with this service provider, which ensures that data processing is carried out in compliance with the GDPR.
External recipients: If you have expressly given your consent within the application form, we will pass on your applicant data for selected job advertisements to a headhunter/external personnel consultant with whom we work. In the course of the application process, the headhunter will, among other things, review the application documents, conduct assessment centers and conduct interviews. The company in question is Block Executive Search GmbH, Heinrich-Heine-Straße 20 in 40699 Erkrath. By consenting to the transfer of applicant data to the headhunter, the headhunter is thus an independent controller within the meaning of the GDPR.

4.4 Storage period of the data
The data provided by applicants may be processed by us for the purposes of the employment relationship in the event of a successful application. Otherwise, if the application for a job offer is unsuccessful, the applicant's data will be deleted. Applicants' data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time. Subject to a justified cancellation by the applicant, the deletion will take place at the latest after a period of six months so that we can answer any follow-up questions about the application and fulfil our obligations to provide evidence under the regulations on equal treatment of applicants. Invoices for any reimbursement of travel expenses are archived in accordance with tax law requirements. Any further use of data is only possible with the consent of the applicant.

4.5 Inclusion in an applicant pool
Inclusion in an applicant pool, if offered, is based on consent, which is obtained by email. Applicants are informed that their consent to inclusion in the talent pool is voluntary, has no influence on the ongoing application process and that they can revoke their consent at any time for the future. Applicants' data will be deleted after six months in the event of a rejection. In the event that you have consented to further storage of your personal data, we will transfer your data to our applicant pool. There, the data will be automatically deleted after two years.

  • processed data types: Applicant data (e.g. personal details, postal and contact addresses, applicant photo if applicable, the documents belonging to the application and the information contained therein, such as cover letter, CV, certificates and other information provided by applicants with regard to a specific position or voluntarily provided by applicants regarding their person or qualifications, information on salary requirements if applicable).
  • data subjects: Applicants.
  • purposes of processing: Application procedure (establishment and possible subsequent implementation and possible subsequent termination of the employment relationship).
  • legal basis: Application procedure as a pre-contractual or contractual relationship (Art. 9 para. 2 lit. b GDPR).

4.6 Use and disclosure of personal data
The personal data you provide in your application will be used exclusively to process your application for the advertised position. All persons who receive knowledge of your data are involved in the application process. All employees who process your data are bound to confidentiality accordingly. Your data will not be passed on to third parties without your consent, unless you have given us your written consent or a court order obliges us to pass it on.

5. Provision of the website and creation of log files

Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:

  • (1) information about the browser type and version used
  • (2) the user's operating system
  • (3) the user's internet service provider
  • (4) the user's IP address anonymised by 2 bytes (e.g. 192.168.0.0)
  • (5) date and time of access
  • (6) websites from which the user's system accesses our website
  • (7) websites that are accessed by the user's system via our website

The data is stored in the log files of our system. The user's IP addresses are stored in anonymised form so that it is not possible to assign the data to a user. This data is not stored together with other personal data of the user.

6 Web analysis through Matomo

6.1 Scope of the processing of personal data
We use the open source software tool Matomo on our website to analyse the surfing behaviour of our users. The software places a cookie on the user's computer (for cookies, see above).
When individual pages of our website are accessed, the following data is stored:

  • (1) two bytes of the IP address of the user's accessing system (e.g. 192.168.0.0)
  • (2) the website accessed
  • (3) the website from which the user came to the website accessed (referrer)
  • (4) the subpages that are accessed from the website accessed
  • (5) the time spent on the website
  • (6) the frequency with which the website is accessed


The software runs exclusively on the servers of our website. The user's personal data is only stored there. The data is not passed on to third parties. The software is set so that the IP addresses are not stored in full, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

6.2 Legal basis for the processing of personal data
The legal basis for the processing of users' personal data is Art. 6 para. 1 lit. f GDPR.

6.3 Purpose of the data processing
The processing of users' personal data enables us to analyse the surfing behaviour of our users. By analysing the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. These purposes also constitute our legitimate interest in processing the data in accordance with Art. 6 para. 1 lit. f GDPR. By anonymising the IP address, the interest of users in the protection of their personal data is adequately taken into account.

6.4 Duration of storage
The data is deleted as soon as it is no longer required for our recording purposes. In our case, this is the case after 3 months. Your data will be automatically deleted within 3 months of the end of the specific application process. This does not apply if statutory provisions prevent deletion. If you have consented to longer storage, your data will be stored for the storage period specified in the consent and then deleted.

6.5 Objection and removal options
Cookies are stored on the user's computer and transmitted by it to our website. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent. 

 

7. Contact form and e-mail contact

7.1 Description and scope of data processing
There is a contact form on our website that can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored. These data are

  • (1) name
  • (2) company
  • (3) street (optional)
  • (4) postcode and town (optional)
  • (5) phone number
  • (6) e-mail address
  • (7) text of the enquiry
  • (8) request for information on individual products


The following data is also stored when the message is sent:

  • (1) date and time of transmission


Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy. 

Alternatively, you can contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored. 

The data will not be passed on to third parties in this context. The data will be used exclusively for processing the enquiry.

7.2 Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent. 

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

7.3 Purpose of the data processing
The processing of the personal data from the input mask serves us solely to process the contact. If you contact us by email, this also constitutes the necessary legitimate interest in processing the data.
The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems.

7.4 Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For the personal data from the input screen of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

7.5 Objection and removal options
The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by e-mail, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. All personal data stored in the course of contacting us will be deleted in this case.

8. Third-party providers -content and services-


The provider reserves the right to integrate third-party services and content, such as Google Maps/Open Street Map maps, YouTube videos, third-party graphics, RSS feeds, etc. into its website. For the successful display of this content, it is necessary for the third-party provider to request your IP address. The provider endeavours to integrate only those third-party offers into its website that use the IP address requested solely for the successful display of the respective offer. However, the provider cannot rule out the use of your IP address for further statistical purposes. In the event of positive knowledge of this, the provider will point this out separately.

9 YouTube video service

We use the YouTube service to display video content. This service is provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. If you call up one of the pages with an embedded video, you can request the loading of the video player from the YouTube page after giving your explicit consent. 

Once you have given your consent, the following data will be transmitted to Google by your browser:

  • (1) IP address of the end device used
  • (2) the website that you visit on our site and on which the video is embedded
  • (3) the date and time of the visit
  • (4) the time spent on the website
  • (5) the identification data of the browser and operating system type used

Further information on the processing of data by Google can be found at:
https://policies.google.com/privacy?hl=de

10. Cookies

Our Internet pages use so-called "cookies". Cookies are small text files and do not cause any damage to your end device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or they are automatically deleted by your web browser. 

In some cases, cookies from third-party companies may also be stored on your device when you visit our website (third-party cookies). These enable us or you to use certain services of the thirdparty company. 

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. displaying videos). Other cookies are used to evaluate user behaviour or display advertising. 

Cookies that are required to carry out the electronic communication process (necessary cookies) or to provide certain functions that you have requested (functional cookies, e.g. for the shopping basket function) or to optimise the website (e.g. cookies to measure the web audience) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies has been requested, the cookies in question are stored exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR); consent can be revoked at any time. 

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted. 

If cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this privacy policy and, if necessary, request your consent.

11. Rights of the data subject


If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

11.1 Right of access to personal data
You can request confirmation from the controller as to whether personal data concerning you is
being processed by us.

If such processing is taking place, you can request the following information from the controller:

  • (1) the purposes for which the personal data are processed;
  • (2) the categories of personal data being processed
  • (3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed
  • (4) the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period
  • (5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing
  • (6) the existence of a right to lodge a complaint with a supervisory authority
  • (7) all available information about the origin of the data if the personal data is not collected from the data subject;


You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

11.2 Right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must make the rectification without undue delay.

11.3 Right to restriction of processing
You may request the restriction of the processing of personal data concerning you under the following conditions:

  • (1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  • (2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
  • (3) the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims; or
  • (4) if you have objected to processing pursuant to Art. 21 para. 1 GDPR pending the verification whether the legitimate grounds of the controller override your grounds.


If the processing of personal data concerning you has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

11.4 Right to erasure
a) Obligation to erase
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

  • (1) the personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  • (2) you revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
  • (3) you object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 para. 2 GDPR.
  • (4) the personal data concerning you has been processed unlawfully.
  • (5) the deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
  • (6) the personal data concerning you have been collected in relation to the offer of information society services referred to in Article 8 para. 1 GDPR.


b) Information to third parties
Where the controller has made the personal data concerning you public and is obliged pursuant to Art. 17 para. 1 GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions
The right to erasure does not apply if the processing is necessary

  • (1) to exercise the right to freedom of expression and information
  • (2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
  • (3) for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h, i and Art. 9 para. 3 GDPR;
  • (4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  • (5) for the establishment, exercise or defence of legal claims.

11.5 Right to information
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves disproportionate effort. 

You have the right vis-à-vis the controller to be informed about these recipients.

11.6 Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where

  • (1) the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
  • (2) the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be impaired by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

11.7 Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6 para. 1 GDPR, including profiling based on those provisions.

The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you have the possibility of exercising your right to object by automated means using technical specifications.

11.8 Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

11.9 Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

You can contact the competent supervisory authority at:

The Data Protection Officer for Data Protection and Freedom of 
Information Rhineland-Palatinate
Hintere Bleiche 34, 55116 Mainz
Phone: +49(0)61318920-0
Fax: +49(0)61318920-299
E-mail: poststelle(at)datenschutz.rlp.de